How AiStaffo works

What we do, in one line

We take the routine work that keeps your staff busy all day, make it run on its own, and let you run the business with fewer people.

Want to start on your own? Our free tools handle single tasks today; AI workers take over whole processes.

Why it pays: what a back-office employee really costs

A salary is only the start. Add social security or pension contributions, insurance, paid annual leave, sick days, public holidays, and maternity and parental leave that can run for months while the role still has to be covered. Add hiring, training, notice periods, and the HR and compliance file every employee brings. The all-in cost of one routine role is usually one and a half times its salary.

And that buys about 40 hours a week: roughly 1,800 productive hours a year after leave and holidays, slower and less accurate late in the day, stopped overnight and at weekends. When someone leaves, their knowledge leaves with them and the replacement takes months to be useful.

None of this is a criticism of good staff. It is simply what employing people for repetitive work costs, and why so much of that work is now moving to AI workers.

What an AI worker gives you instead

Available every hour of every day, at the same speed and accuracy at midnight as at midday. No leave, no resignations, no retraining. Follows the process exactly as agreed; when something is unusual, it pauses and asks a person instead of guessing. No contributions, no notice period, no compliance file. A fixed monthly fee that stays the same whether volume doubles or halves.

The saving

For many businesses this can be one of the largest savings available, and it grows with the size of the operation. The routine share of the back office, often the work of several full-time roles, can move to AI workers, usually for less than those roles' all-in cost. Roles that fall vacant need not be refilled once the automation has proved itself, so teams can get smaller as people move on, with the aim of no loss of output. The owner stops covering the back office at night. At the audit we put your own figures on it: which roles, how many hours a week, what they cost today all-in, what the automated version costs.

How: the whole workflow, not one task

This is not a chatbot or a reminder. We take an entire process, from the moment work enters the business to the moment it is finished, and make it run on its own.

A customer order today: read, typed in, stock checked, invoice raised, sent, chased, payment matched, ledger updated, customer told. Four people, two days, a mistake every week. Automated: the same order is read as it arrives, entered, checked, invoiced, followed up until paid, reconciled, posted and reported, with no one touching it unless something is unusual. Minutes, not days; the same way every time; a record of every step.

A business runs on twenty or thirty such workflows: orders, vendor bills, quotations, collections, hiring paperwork, compliance filings, month-end, customer support. We map them, order them by saving, and automate them one at a time until the routine part of the business runs itself.

What stays with people

Pricing, hiring, disputes, anything with legal or financial consequence. Those reach you as a short list with everything already gathered, so the decision takes minutes instead of an afternoon.

Fix the process, then automate it

Automating a poor process only makes its mistakes faster. During the map we remove steps no one can justify, merge duplicate checks and put work in the right order. Often a third of the work disappears before any software is built.

The audit, in practice

Thirty minutes on a call. You describe one process you run every week. We ask who starts it, what comes in, what goes out, where the hours go. The same day you get a written note: what an AI worker takes over, what it does not, how many hours a week that is worth, which roles it affects, and what it takes to build. No charge, no obligation. Before the call, you can use our free calculators to see what gratuity and other end-of-service costs add to each role.

After the build

Nothing is left for you to maintain. We watch it run, fix what breaks, and change it as your business changes. That is what the monthly service covers.