Document Intake and Filing Automation for Every Arrival
AiStaffo builds automation that reads, names, files and acts on every document the moment it arrives, so nothing sits unopened in an inbox or a shared drive.
Services
What we take over, how it runs, and what you still decide.
Order-to-Cash Automation: Invoices & Collections Run Automatically
AiStaffo automates the full order-to-cash cycle: orders are entered, invoices generated, follow-ups sent, and payments reconciled—without manual work. Your team spends time on strategy, not data entry.
Automate New Hire Onboarding: Forms, Compliance, Equipment in Days
Automation that routes offer letters, compliance forms, equipment requests and manager check-ins without manual follow-up, so every new hire gets the same organised start.
Automated GST Reconciliation and ITC Matching
A system that matches your purchase invoices against GSTR-2B automatically, flags ITC gaps, and prevents GST notices and interest penalties before filing.
Appointment Reminders and Rescheduling Automation
Appointment reminders and automated rescheduling that reduces no-shows and frees your front desk from manual follow-up work.
WhatsApp Enquiry Automation: 24/7 Lead Capture and Routing
Automated WhatsApp intake that captures every enquiry, qualifies leads against your criteria, and routes hot prospects to sales—running around the clock without staff intervention. For Indian and global businesses.
Medical Billing & Claims Automation for Healthcare Practices
AiStaffo automates the full medical billing workflow—from prior authorization to denial tracking and collections—so practices capture more revenue with fewer staff.
Contract Obligation Tracking and Renewal Automation
AiStaffo extracts contract obligations using AI, assigns them to owners, tracks renewal deadlines, and sends compliance alerts—so nothing slips through the cracks.
Three-Way Invoice Matching Automation
AiStaffo automates three-way invoice matching, comparing purchase orders, goods receipts, and supplier invoices to route only exceptions to your team while approved invoices move to payment.
Email Invoice Approval Routing and Payment Automation
Captures invoices from incoming email, extracts all data automatically, routes to the right approver based on rules you set, then posts to your accounting system and initiates payment. Eliminates email delays, manual data entry, and approval bottlenecks.
Employment Verification and Background Check Automation
Automate the complete employment verification workflow. AI initiates employment history checks, credential verification, and reference outreach in parallel, feed results directly to your HRIS.
Real estate lead capture and routing automation
AiStaffo automates real estate lead intake from website forms, portals, and ads, qualifying intent and routing each lead to the right agent in seconds, with first-response sequences running automatically.
School fee and attendance automation for India
AiStaffo automates school fee reminders, attendance notifications, report cards, and late-fee notices. Your admin team handles only real problems, not routine follow-ups.
Automate Chargeback Disputes for Retailers
Chargebacks can only be recovered if evidence reaches the retailer in time. AiStaffo automates the dispute workflow: documentation collection, classification, portal submission and follow-up, with your team approving each claim.
Automate Delivery Status Enquiries for Customers
Answer routine delivery questions using shipment information already held in your business records. Send a first reply automatically and pass delayed, missing or unclear cases to staff.
Vendor Onboarding Automation for Indian Businesses
Collect vendor details and supporting documents in one workflow. Check records for missing information, route complete applications for approval and update your business system after approval.
Automate Customer Document Collection and Follow-Up
Keep customer document requests moving without manually checking every case. Automate reminders and file matching, with exceptions sent to a person.
Automate Bank Reconciliation for Your Business
Bank statement lines are matched against ledger entries, with unmatched and possible duplicate transactions prepared for review. Your team stays responsible for approving exceptions.
Automate Employee Travel and Expense Claims
A managed workflow collects employee claims and receipts, checks submissions against your policy, follows up on gaps and prepares valid claims for approval and bookkeeping.
Automate Customer Refund Requests and Processing
A managed workflow checks refund requests against order and payment records, asks for missing details and routes exceptions for approval. Your team sets the rules and handles the cases that need judgement.
Automate Customer Order Entry from Email and WhatsApp
Capture customer orders from email and WhatsApp, check their details and enter approved orders into your business system. Incomplete or conflicting requests go to a person for review.
Automate Sending Customer Account Statements
Prepare customer statements from approved account records and send them on schedule. Delivery issues and balance queries are routed to staff for review.
School Admissions Enquiry Follow-Up Automation in India
Bring admission enquiries from forms, email and WhatsApp into a managed follow-up process. Keep parents informed and admissions staff clear on what needs attention.
Customer Email Triage and Routing Automation
Sort customer emails by request, gather relevant account details and send each case to the right team. Draft replies for review and escalate uncertain or sensitive messages.
Book a free automation audit
Thirty minutes. We look at one process you run every week and tell you exactly what an AI worker would take off your desk, and what it would not.