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Offer Letter Generator

Free tool · Rules checked 21 October 2026 · Runs in your browser; nothing you type is sent to us

A job offer letter confirms the role, start date, pay, working hours, leave, probation, notice period, benefits and any conditions such as background checks, and asks the candidate to accept by a deadline. Fill the form and the generator writes a professional letter you can download as Word or PDF; country pages add the clauses local law expects.

For employers and recruiters making a real job offer. The letter uses standard wording for any country; check it against your own policies before you send it. Prefer to type it yourself? Download the blank Word template.

Company
Candidate and role
Pay

Salary components or extra pay (optional: allowances, bonus, commission)

Probation and notice
Hours, leave and benefits
Conditions and acceptance

What an offer letter should cover

Job and start dateJob title, department, who the person reports to, the start date and place of work
PaySalary or rate, how often it is paid, and any allowances, bonus or commission
Hours and leaveNormal working hours and days, paid leave and public holidays
Probation and noticeLength of any probation period and the notice each side must give
BenefitsPension or retirement plan, insurance and other benefits
ConditionsAnything the offer depends on: right to work, background or reference checks, qualifications
AcceptanceHow and by when to accept; a signature block for the candidate

How to use the generator

  1. Enter your company and the signatory once; tick "Remember" to keep them on this device.
  2. Add the candidate, job title, start date and pay. Add components such as allowances or bonus if you pay them.
  3. Check probation, notice, hours, leave, benefits and conditions. The defaults follow the rules in the table above; the generator warns you if a figure is below a legal minimum it knows.
  4. Press "Write the offer letter", read the preview, then download Word to edit further or PDF to send.

Blank templates

Word templates with the same clauses and blanks to fill in: General · India · United Kingdom · United States · United Arab Emirates · Saudi Arabia · Singapore · Australia · Canada.

For employers

Offer letters are one step in a hiring routine that also covers screening, scheduling interviews, collecting documents and onboarding paperwork. AI workers can run that routine for you, with your team approving each offer. Book a free automation audit to see what it would take off your HR desk.

Please note: the wording follows the rules named on this page as checked on 21 October 2026. It is a starting point, not legal advice; employment law changes often and differs by state, province and emirate. Have senior or unusual offers reviewed by a lawyer.

Sources

Questions people ask

What should a job offer letter include?
Job title, start date, place of work, salary and how it is paid, working hours, paid leave, probation, notice period, benefits, conditions such as background checks, and a deadline and signature block for acceptance.
Is an offer letter the same as an employment contract?
Not always. In some countries the signed offer letter is the contract; in others (UAE, Saudi Arabia, UK) a separate contract or written statement follows. The letter should say which applies.
Can I download the offer letter in Word?
Yes. Press "Download Word" for an editable .docx file, or "Download PDF" for a fixed copy. There are also blank Word templates for each country.
How long should a candidate have to accept?
Usually three to seven working days. Set an acceptance date in the form; the letter says the offer lapses after it.
Does the generator store the letters?
No. Everything runs in your browser. Nothing you type is sent to us or saved, unless you tick "Remember company details", which keeps them only in your own browser.
Is this offer letter legally binding?
Once the candidate signs it, an offer letter can form part of the employment contract, so check every term before sending it. The generator writes standard wording from the rules named on this page; it is not legal advice, and you should have a lawyer review letters for senior or unusual roles.

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