Job Offer Letter Generator (UK)

Free tool · Rules checked 21 October 2026 · Runs in your browser; nothing you type is sent to us

A UK offer letter confirms the job title, start date, pay, hours, holiday, place of work, probation and notice, and states conditions such as a right to work check. By law the employee must also get a written statement of the main terms on or before day one, covering pay, hours, holiday, probation, training, sick pay and notice.

For employers and recruiters making a real job offer. The letter uses standard wording for United Kingdom; check it against your own policies before you send it. Prefer to type it yourself? Download the blank Word template.

Company

Company name *Company number (optional)Letter reference (optional)Letter date

Company address

Signed by (name) *Signatory's job title

Candidate and role

Candidate's full name *Job title *DepartmentReports to

Candidate's address or email

Employment typeEnd date (fixed-term only)Start date *Place of workWork arrangement

Main duties (optional)

Pay

Salary or rate *Salary isPaid

Salary components or extra pay (optional: allowances, bonus, commission)

Component amounts are

Probation and notice

Probation (0 = none)Probation unitNotice during probation

Notice you require from the employeeNotice the company givesNotice unit

Hours, leave and benefits

Normal hours a weekWorking days and timesHoliday days a year (incl. bank holidays)

Other leave and holidays

Sick payTraining the employee must complete

PensionBenefits (one per line)

Conditions and acceptance

A satisfactory right to work check before your employment starts Two satisfactory references, one from your most recent employer A satisfactory criminal record (DBS) check, where the role is eligible Proof of the qualifications stated in your application

Other conditions (one per line)

Accept by

Any other terms (optional)

Remember the company details on this device (stored only in your browser)

What an offer letter should cover in United Kingdom

Day-one written statement	Employer name; employee name, job title, start date; pay and how often; hours and days, and if they vary; holiday; place of work; how long the job will last; probation and its conditions; other benefits; obligatory training; sick pay and other paid leave; notice periods
Within 2 months	Pensions, collective agreements, other training and disciplinary and grievance procedures
Holiday	At least 5.6 weeks a year for a full-time worker (28 days for a 5-day week, bank holidays can be included)
Statutory notice	From the employer: 1 week after 1 month's service, then 1 week per full year up to 12 weeks; from the employee: at least 1 week
Right to work	The employer must check the right to work before employment starts
2026 changes	Statutory Sick Pay from the first day of sickness and day-one paternity and unpaid parental leave since April 2026 (Employment Rights Act 2025)

How to use the generator

Enter your company and the signatory once; tick "Remember" to keep them on this device.
Add the candidate, job title, start date and pay. Add components such as allowances or bonus if you pay them.
Check probation, notice, hours, leave, benefits and conditions. The defaults follow the rules in the table above; the generator warns you if a figure is below a legal minimum it knows.
Press "Write the offer letter", read the preview, then download Word to edit further or PDF to send.

Blank templates

Word templates with the same clauses and blanks to fill in: General · India · United Kingdom · United States · United Arab Emirates · Saudi Arabia · Singapore · Australia · Canada.

For employers

Offer letters are one step in a hiring routine that also covers screening, scheduling interviews, collecting documents and onboarding paperwork. AI workers can run that routine for you, with your team approving each offer. Book a free automation audit to see what it would take off your HR desk.

Please note: the wording follows the rules named on this page as checked on 21 October 2026. It is a starting point, not legal advice; employment law changes often and differs by state, province and emirate. Have senior or unusual offers reviewed by a lawyer.

Sources

Questions people ask

Is a job offer letter a contract in the UK?

Once accepted, an unconditional offer creates a contract. You must also give a written statement of the main terms on or before the first day; the offer letter can refer to it.

What must be in the written statement on day one?

Employer and employee names, job title, start date, pay, hours, holiday, place of work, length of the job, probation, benefits, obligatory training, sick pay, other paid leave and notice periods.

Can I withdraw a conditional offer?

Yes, if a condition such as a right to work check or references is not met. That is why the conditions should be listed clearly in the letter.

How much holiday must a UK offer include?

At least 5.6 weeks a year: 28 days for someone working five days a week, which may include the 8 bank holidays. Part-time staff get the same pro rata.

What notice period should I put?

At least the statutory minimum: one week from either side in the first two years, then the employer must give one week per full year of service up to 12 weeks. One month is common for office roles.

Is this offer letter legally binding?

Once the candidate signs it, an offer letter can form part of the employment contract, so check every term before sending it. The generator writes standard wording from the rules named on this page; it is not legal advice, and you should have a lawyer review letters for senior or unusual roles.

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What an offer letter should cover in United Kingdom

How to use the generator

Blank templates

For employers

Questions people ask

Book a free automation audit

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