Italy Employee Cost Calculator (2026)
An office employee in Italy costs the gross salary (including the 13th month) plus employer INPS contributions of about 28.5%, of which 23.81% is pension, the TFR severance pay building up at 6.91% a year, INAIL accident insurance, and hiring and equipment. A €2,500-a-month employee costs about €44,000 a year.
· Calculated with AiStaffo
Employer costs in Italy
| INPS pension (IVS) | Employer 23.81% of pay (employee 9.19%) |
|---|---|
| Other INPS charges | Unemployment (NASpI), family allowance, maternity and wage guarantee funds; the total employer rate for office staff in industry is 28.46% (2025); it varies by sector and company size |
| TFR severance pay | Pay ÷ 13.5 (7.41%) builds up every year, less the 0.5% already paid to INPS: 6.91% |
| INAIL accident insurance | Set per employer by activity; small for office work and not included |
| 13th month | Required by national collective agreements (a 14th month in some sectors); include it in the yearly pay you divide by 12 |
| Paid leave | At least 4 weeks a year plus about 8 to 11 public holidays on weekdays |
Worked example
An employee on €2,500 a month (€30,000 a year including the 13th month): INPS pension €7,143, other INPS charges €1,395, TFR €2,073, laptop and software about €1,400, hiring spread over 3 years €2,000. Total about €44,000 a year, 1.47 times the salary.
What counts in the true cost of an employee
Salary is only the start. The calculator adds what the law makes the employer pay (social security, pension, unemployment insurance, end-of-service build-up), what the job needs (health insurance, visas, a laptop and software), and what staff turnover costs (advertising, interviews, training and lost output each time someone leaves, spread over the years an employee usually stays). Dividing by the days actually worked gives the cost of one productive hour.
The automation saving, explained
Most office roles are partly routine: typing data in, chasing replies, matching payments, compiling reports. The calculator takes the share of the role you set as routine and compares what that part costs with an AI worker doing it: a one-time build and a monthly fee (AiStaffo's starting price, editable under "Assumptions"). The person keeps the judgement work; the routine part stops costing a salary. Book a free automation audit and we will measure the routine share of your own roles.
Please note: rates are as checked on 21 October 2026 from official and reputable sources; amounts marked as defaults are typical estimates you can change. The automation figures are illustrations based on the assumptions shown, not a promise of savings; AiStaffo prices are set in a written quote. This is a planning guide, not tax or legal advice.
Sources
Questions people ask
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