Pay Stub Generator (US)
A US pay stub shows gross pay (hours times rate for hourly staff), each deduction (federal income tax, Social Security at 6.2%, Medicare at 1.45%, state and local tax, 401(k), benefits), net pay, the pay period and year-to-date totals. No federal law requires pay stubs, but most states do, in print or electronically.
For employers and payroll staff issuing payslips to their own employees from real payroll records. Do not use it to create a payslip for yourself or to show anyone figures that were not actually paid: that is a false document.
· The link keeps your figures after the # sign, which browsers never send to any server. Share it only with the employee.
What a pay stub must show in United States
| Federal law | No federal law requires pay stubs. The FLSA requires employers to keep payroll records: hours worked each day and week, pay rate, wages and deductions |
|---|---|
| States | Most states require a pay statement on paper or electronically. California, Hawaii and Oregon require a printed stub unless the employee agrees to electronic delivery |
| No general requirement | Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, South Dakota and Tennessee (check local rules) |
| Common contents | Employer name and address, employee name, pay period dates, hours and rates for hourly staff, gross pay, each deduction, net pay; some states (e.g. California) also require the last 4 digits of the SSN and paid sick leave balance |
| Social Security | 6.2% of wages up to $184,500 in 2026 |
| Medicare | 1.45% of all wages, plus 0.9% additional on wages above $200,000 |
Worked example
Press "Fill example figures" to load this example (a two-week pay period). Earnings: Regular pay $2,000.00, Overtime pay $150.00, so gross pay is $2,150.00. Deductions: Federal income tax $180.00, Social Security $133.30, Medicare $31.18, State income tax $70.00, 401(k) $86.00, $500.48 in all. Net pay is $2,150.00 − $500.48 = $1,649.52, written on the payslip as "One Thousand Six Hundred Forty-Nine US Dollars and Fifty-Two Cents Only". The deduction amounts are examples; work out real ones with your payroll software or the salary calculator for your country.
How to use the generator
- Enter your company details once and tick "Remember" to keep them on this device.
- Add the employee and the pay period.
- Type each earnings and deduction line from your payroll. Lines left blank are not printed. Add or remove lines as you need.
- Press "Create payslip", check the preview, then download the PDF or print it.
For employers
Payslips are the last step of a monthly routine: collecting attendance, working out pay and deductions, filing returns, sending slips and answering questions. AI workers now run that routine end to end with a person approving the exceptions. Book a free automation audit and we will show what it would take off your payroll desk.
Please note: the generator formats the figures you enter; it does not check them against tax or labour law. Rules are as checked on 21 October 2026 from the sources below. This is not legal or tax advice.
Sources
Questions people ask
Are employers required to give pay stubs?
What should a pay stub include?
How much is Social Security and Medicare in 2026?
What does YTD mean on a pay stub?
Can I show only the last four digits of the SSN?
Can I use this to make a payslip for myself?
Book a free automation audit
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